About the School

We call ourselves The Pride:  

Trinity-Pawling School, established in 1907, is a cutting-edge, all-boys college preparatory institution in Pawling, New York, just 60 miles north of New York City. With a thriving alumni network of over 4,000 individuals, we take great pride in our collective achievements and the diverse goals we pursue, both independently and collaboratively.

Our student body hails from various regions across the United States and around the globe. We foster a tight-knit community that places a premium on nurturing leaders, fostering friendships, cultivating athletic prowess, and molding global citizens. To effect profound transformations in the lives of our students, our dedicated faculty and staff work tirelessly to ensure that each student experiences a profound sense of belonging within our community. 

We understand the importance of philanthropy in supporting our mission of making a transformative difference in the lives of students. Currently, we are seeking a Gift Processing Associate to join our Office of Advancement.

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How You Will Help the School

You will play a pivotal role in ensuring the seamless and accurate handling of donations made to our institution. Your attention to detail and commitment to precision will be essential in maintaining the trust and support of our generous donors.

What you will be doing:

• Donor Data Management: Accurately and efficiently enter and/or update donor information, gift amounts, and allocation preferences into our database system.

• Gift Processing: Process and maintain records for various types of donations, including cash, checks, credit card payments, wire transfers, and securities, while ensuring all transactions are in compliance with relevant financial regulations.

• Gift Acknowledgment and Receipting: Generate and distribute timely and personalized gift acknowledgments/tax receipts, tribute notifications, and pledge reminders.

• Stewardship: Collaborate with the Office of Advancement to ensure timely and meaningful acknowledgment of gifts through personalized letters, emails, and other forms of recognition.

• Financial Reconciliation: Work closely with the Business Office and regularly reconcile gift records and database entries to ensure consistency and accuracy. 

• Reporting: Assist in generating reports and analytics related to donor-giving trends and financial data for use in strategic planning, fundraising efforts, and the auditing process with the Business Office.

• Customer Service: Provide excellent customer service to donors by promptly addressing inquiries, concerns, and requests related to their contributions.

• Collaboration: Collaborate with the Office of Advancement to ensure a seamless transition of donor information, provide administrative support as necessary, and perform other duties as assigned. 

You will be good at your job if you possess a strong commitment to precision and accuracy, can manage multiple tasks and meet deadlines, and you have a high school diploma or equivalent; a bachelor's degree is preferred. (Prior experience in gift processing is a valuable bonus!)

Qualified Candidates should be able to:

• Understand the basics of fundraising and philanthropy, including different types of gifts (i.e. cash, stocks, pledges/pledge payments, matching gifts, donor-advised funds), donor motivations, and legal regulations surrounding charitable giving;

• Input data quickly and accurately with meticulous attention to detail;

• Reconcile gifts and ensure they align with the organization's financial records;

• Safeguard confidential information;

• Make recommendations on and implement best practices;

• Promote the interest of students by being a good role model, establishing and reinforcing clear boundaries and guidelines, encouraging students’ autonomy and independence, and acting in a transparent manner;

• Assist with other various duties including some administrative tasks;

• Participate in evening and weekend activities, receptions, special events, and travel as required;

• Meet the physical demands which include travel on uneven terrain, climbing/descending stairs, standing for long periods of time and carry up to 50 pounds.

It's also important that as a candidate, you are:

• A Team Player: Ability to work collaboratively with colleagues and contribute to a positive work environment;

• Tech-Savvy: Comfortable with standard office software and fundraising software (knowledge of platforms like Raiser's Edge is a plus);

• A Problem Solver: You can address conflicts and challenges with grace and empathy, finding solutions that benefit everyone involved, with a proactive mindset toward continuous improvement of processes;

• Inherently Collegial: You have a natural inclination to be friendly, cooperative, and supportive.

Wait, You don’t have prior experience? You may not have direct experience in the specific role we're offering, but that doesn't mean we're not eager to hear from you! We value diversity, fresh perspectives, and the opportunity to nurture talent. Don't be discouraged by a lack of direct experience. Instead, include a cover letter to demonstrate your ability to adapt, learn, and contribute effectively. We look forward to learning more about how you can bring your unique qualities to our organization. 

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Why You Will Like Working Here

• Empower Students: Get ready to make a direct and positive impact on the lives of our amazing students!

• Join Our Vibrant Community: You'll become part of a close-knit community that not only values you but also inspires friendship and a global outlook.

• Benefits: Enjoy a wide range of perks, including comprehensive Medical, Dental, Retirement, and Life Insurance Benefits, to name just a few.

• Work-Life Balance: We believe in the importance of your well-being, which is why we offer generous Paid Time Off and Summer Hours so you can recharge and enjoy your downtime.

• Scenic Surroundings: Our campus is simply stunning, providing a beautiful backdrop to your workday.

• Fitness and Fun: Stay fit and active with access to our state-of-the-art Field House equipped with weights, a Cardio Room, and more. Plus, take advantage of our hiking and biking trails or relax by the pond during breaks.

• At Trinity-Pawling, you will be on top of the world!

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How to Apply

Candidates interested in the Gift Processing Associate position should complete an online employment application. Along with your updated resume, please also submit a cover letter.

APPLY NOW

All job offers are contingent upon the candidate’s successful completion of a background and fingerprint check, reference checks, pre-employment screening, as applicable.